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The Granger City Council met via an electronic meeting on April 8, 2020, at 7 p.m. due to Iowa Governor Kim Reynold’s Proclamation of Disaster Emergency, which among other matters, ordered the prohibition of community gatherings of ten or more people at all locations.  The Governor’s supplemental Proclamation of April 2, 2020, extended the restrictions to April 30, 2020.  Therefore, in-person meetings of the City Council are impossible or impractical as contemplated by Iowa Code Section 21.4(1)(b).

Mayor James opened the public hearing on the matter of the proposed authorization of a loan and disbursement agreement and the issuance of not to exceed $180,000 General Obligation Capital Loan Notes for an essential corporate purpose at 7 p.m. at City Hall, 1906 Main Street, Granger, Iowa, 50109.  With no written or oral comments, the public hearing was closed at 7:01 p.m.

Mayor James opened the regular City Council meeting at 7:01 p.m. Council members on the call/Zoom meeting were Backous, Bermel, Brandt, Saak, and Schutt.

Backous made a motion to approve the agenda, seconded by Brandt.  All Ayes.

There were a few complaints from residents regarding Iowa Carriers (freight trucking company) on the corner of Broadway and Main Streets.  This area is zoned for highway commercial use.  The main complaints were in regards to the chronic noise exposure from the trucks that run all night (which only run during extreme cold or extreme heat) which is causing vibration and making it hard to sleep and the exhaust that the trucks produce make it hard to breathe for those that have respiratory problems and causes headaches.  The Granger police have been in contact with Zee the business owner and he is trying to find ways to make it more comfortable for the residents.  He has also been in contact with Barr-Nunn to see if they can help him find ways to fix the issue.  The Mayor mentioned he would like to get with the owner to discuss ways to store his trucks that run all night so that it further away from the neighboring residents to lessen the noise and exhaust issues.

Landing at Oxley Creek West PUD:  Engineer Veenstra mentioned the Plan and Zoning Commission met on the 1st of April to go over the rezoning of the Landing at Oxley Creek PUD and they recommended the City Council to move forward with it.  Eric Cannon mentioned this is the same drawing that was presented at the last City Council meeting.  Action to set Public Hearing on changing the zoning classification of Parcel C and Parcel B (except Windcrest Plats 1, 2, and 3) as shown on the Plat of Survey recorded in Book 2002 Page 767 from A-1 (Agricultural District) to create P.U.D. Landing at Oxley Creek West Planned Unit Development for 7 p.m. on May 13, 2020, was approved by Backous, seconded by Schutt.  All Ayes.  The City Attorney, Ben Rouse will draft an ordinance to go along with the PUD (similar to Plat 1) for the public hearing in May.

Ironwood Estates Conservancy PUD Amendment:  Engineer Veenstra mentioned he received an email from Paul Dekker on behalf of Granger Land Co. proposing an amendment to the Ironwood Estates Conservancy PUD.  The proposed amendment covers proposed Lots 1 through 4 in the southwest corner of the PUD.  The proposed amendment would allow these four lots to be developed as four single-family residential lots or as six townhomes.  These four lots were originally platted as part of the Ironwood Estates PUD.  The Ironwood Estates Conservancy PUD proposed these four lots would be replatted as part of the development process for the Ironwood Estates Conservancy project.  Under the proposed amendment it would appear the four lots would remain unchanged if the developer constructs single-family residences on the lots.  If the developer constructs six townhomes it is anticipated these four lots will need to be replatted to conform with the boundaries of the lot or lots in the townhome development.  The proposed amendment would allow the flexibility to construct six townhomes on the four lots.  Currently, the PUD would allow four small single-family residences.  The Plan and Zoning Commission did not have an issue with the Amendment and recommended the City Council move forward with it.  Action to set Public Hearing on Amendment of Ironwood Estates Conservancy PUD to allow Lots 1 through 4 to be developed as four single-family residential lots or as six townhomes for 7 p.m. on May 13, 2020, was approved by Saak, seconded by Brandt.  All Ayes.

Engineer Veenstra mentioned the City of Granger has four culverts that currently require bi-annual inspections under the requirements of the Iowa Department of Transportation.  The culverts were last inspected in 2018.  The culvert inspections are due in July 2020.  The inspection work includes the inspection of the culverts, uploading the inspection data to the Iowa DOT SIIMS database, approval of the inspection reports in SIIMS and providing a copy of the report.  Veenstra & Kimm, Inc. would propose to undertake the required culvert inspections on an hourly fee basis with a not to exceed fee of $2,000.  Backous made a motion to approve Veenstra & Kimm, Inc. to do the bridge and culvert inspections for 2020 on an hourly basis, not with a not to exceed fee of $2,000, seconded by Schutt.  All Ayes.

Engineer Veenstra discussed setting forth a preliminary schedule for the design and construction of a new culvert across Oxley Creek as part of the Landing at Oxley Creek West project.  The schedule provides for the design of the project to start in April or May 2020 for completion of the design toward the end of 2020 to allow the permitting of the culvert to be completed by late spring of 2021.  The Iowa Department of Natural Resources timeline for approving a permit for a culvert is currently in the range of six to seven months and often extends over a longer period of time.  While construction of the project is not anticipated to start until the summer of 2021, the long permitting time necessitates moving forward with the design of the project much earlier than would normally be required.  Action to approve Agreement for Professional Services with Veenstra & Kimm, Inc. for Oxley Creek Culvert Project with engineering fees not to exceed $36,500 was approved by Brandt, seconded by Saak.  All Ayes.

Engineer Veenstra is working with Jarrod, the Public Works Director, on the Lead and Copper Rule by the EPA which requires water to be tested to make sure the lead and copper levels are not too high.  The lead level is fine, but the copper level was just right over the limit.  Veenstra thinks the pH level of the water is just a little low which tends to get corrosive and eats away at the pipes.  They will work together to find the best way to address this issue which might require adjusting the pH level in the water.  Jarrod mentioned there would be some cost to this fix because of the lack of equipment.

Action on Resolution 2020-11 – authorizing a loan and disbursement agreement and the issuance of notes not to exceed $180,000 to evidence the obligations of the City thereunder for purchase of two plow trucks for the use of the Public Works Department was approved by Schutt, seconded by Brandt.  All Ayes.

Police Report for 3/9/20 – 4/5/20 reported 2 speeding complaints, 1 arrest warrant served, 1 trespass complaint, 1 criminal mischief, 3 animal calls, 1 dog bite, 5 ambulance calls, 1 fraud, 4 phone scams, 2 welfare checks, 2 public service parades, 2 911 hang-ups, 1 illegal burn, 1 noise complaint, 1 civil standby, 3 alarms, 3 citations, 6 other agency assists.

Fire Department March 2020 Report shows there were 13 EMS calls, 1 motor vehicle accident, 2 mutual aids, and 8 fires.  Fire Chief Saak mentioned the pump testing on truck 276 had some issues.  The truck will be repaired and retested.  Action to approve When I Work proposal for scheduling and attendance for 30 users for a total amount of $1,267.50 which will be split between the fire and ambulance budgets, was approved by Bermel, seconded by Brandt.  All Ayes.

Ambulance Report – Action to approve the hiring of Dr. David Stilley effective immediately as Medical Director with annual pay of $2,500.00 was approved by Brandt, seconded by Bermel.  All Ayes.  Action to approve Bound Tree quote in the amount of $10,059.99 for CAP 5 standard EMS vending machine w/controller and software for 12 months which covers annual service, training, and support was approved by Brandt, seconded by Backous.  All Ayes.

Public Works Report – Jarrod mentioned there is a company that is putting in duplexes that want to put in a multi-unit irrigation system and we currently do not have anything in our ordinances that allow for that.  Jarrod called Waukee and West Des Moines to get information on what they require.  Right now they do not have any multi-unit irrigation systems on public streets, they are all on private streets.  Jarrod would like to use the requirements that Waukee is using for their meter pits and have a 1” or 2” meter (whatever their requirements are) to be placed on private property to tap the water main to feed this meter to water multiple houses for the irrigation system.  This company wanted to run the irrigation system on both sides of the street which would mean boring an irrigation line underneath the City street to the other side so they can irrigate without putting in a separate meter.  No other town that Jarrod has talked to allows that and he would like to follow suit.  The current ordinance does not need to change for this to fit, but there should be a policy put in place to allow for these meter pit requirements, prohibition of crossing the street, and the increase in the deposit.  The consensus from the City Council is that the company can move forward knowing these requirements, and then the policy will be presented at the May meeting for approval consideration.  Bermel made a motion to allow the company to move forward, and for the policy meter pit requirements and larger deposit to be presented at the May meeting for approval consideration, seconded by Brandt.  All Ayes.  The seal coating of the community center in the amount of $9,600 will be brought back to the May meeting for discussion and possible action.

Parks and Recreation Report – Registration for summer and fall programming opened up April 1st.  A little slower for registrations, but given the current circumstances with COVID-19 this isn’t a surprise.  At this time the community center is closed to the public.  Harned has been in contact with renters for March and April to cancel and refund their rental dates or she will reschedule the event for a later date if they request.  Due to the COVID-19 situation, the Easter Egg Hunt has been canceled and instead has moved to a digital coloring contest for each age group.

Action on Resolution 2020-09 – approving a Special Use Permit from April 8, 2020, to April 7, 2022, to James and Jannene Burt at 2010 Walnut Street to raise not more than eight laying chickens under certain conditions and restrictions, was approved by Brandt, seconded by Saak.  All Ayes.  City Council member Bermel mentioned he would be interested in allowing chickens in the City altogether with certain restrictions instead of issuing special use permits each time someone wants chickens on their property.  All the City Council members agreed, so City Attorney Ben Rouse will put a draft ordinance together to discuss at the May meeting.

Action to set Public Hearing on Amendment to FY 2019-2020 City Budget for 7 p.m. on May 13, 2020, was approved by Bermel, seconded by Brandt.  All Ayes.

Action to approve the change in IT support contract with Access Systems to add ISE/Advanced Cybersecurity Protection in the amount of $80 a month will be tabled to the May City Council meeting as the City Council would like more information on this.  City Clerk will contact Access Systems to have a representative attend the May meeting to discuss and answer any questions.  Bermel made a motion to approve moving this to the May meeting, seconded by Schutt.  All Ayes.

Action to approve Resolution 2020-10 – Infectious Disease Action Plan (COVID-19 Pandemic) including leave requirements mandated by federal law and compensation to City employees was approved by Schutt, seconded by Brandt.  All Ayes.

Saak reported for the Finance Committee that all information at this time was in order.  Saak did have a question on one of the Public Works timesheet in regards to comp time.  When a Public Works employee is on call that week, they work an extra four hours on the weekend and the City Council all agreed that they would like them to start leaving early one day during the week that they are on call so they do not accumulate these comp hours.  Backous made a motion to approve the report, seconded by Bermel.  All Ayes.

Backous made a motion to approve all bills for payment, seconded by Schutt.  All Ayes.

The electronic meeting adjourned at 9:35 p.m.

 

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

MARCH 2020 CLAIMS
VENDORDESCRIPTIONAMOUNT
 Access Systems SPX Desktop License Renewal for Police Department $        40.00
 Access Systems Leasing Copier Lease + Usage $      375.07
 Access Systems Leasing Server Lease + IT Services $      625.74
 Agsource Laboratories Wastewater tests + UPS shipping charges $      264.50
 Agsource Laboratories Wastewater tests + UPS shipping charges $      135.00
 Agsource Laboratories Wastewater tests + UPS shipping charges $      569.00
 Agsource Laboratories Wastewater tests + UPS shipping charges $      468.50
 Badger Meter Services for March 2020 $        38.76
 Banleaco Folder/Inserter Lease $      154.22
 Barnes & Noble Books $        26.37
 Barnes & Noble Books $      384.70
 Barnes & Noble DVDs $        92.66
 Barnes & Noble DVDs $        44.98
 Barnes & Noble DVD $        20.99
 Barnes & Noble DVD $        20.99
 Barnes & Noble Books $      252.55
 Barnes & Noble Book $        42.39
 Barnes & Noble Book $        30.39
 Barnes & Noble Book $          7.99
 Barnes & Noble DVDs $        29.98
 Barnes & Noble Books $      253.40
 Bomgaars Spray Paint $        15.98
 Bomgaars Fuse Value Pack/Power Tap w/Cover $        20.98
 Bomgaars Protectant Wipes/Cleaning Wipes/Key Blank $        34.87
 Bomgaars Sink Trap $          4.99
 Bomgaars Automotive Wire $        10.98
 Boot Barn Jeans – Sturtz $      152.96
 Bound Tree Cavicide Disinfectant w/Sprayer $          9.90
 Brown, Fagen & Rouse Legal Services for March 2020 $   2,800.00
 Bruellman, Julie GCC Rental 4/4/20 Refund $        80.00
 Burns, Brandon Cell Phone Reimbursement $        35.00
 Capital City Equipment Oil Filter $        51.10
 Casey’s Business MasterCard Fuel $   1,088.78
 Central Iowa Distributing Toilet Paper/Disinfectant/Chemical Trigger Sprayers $      150.30
 CJ Cooper & Associates Drug Screen – Feick $        60.00
 Core & Main Pentagon Keys $        19.58
 Culligan Water of Adel Bottled Water + Cooler Rental $        24.05
 Davidson, Cathy GCC Rental 3/28/20 Refund $        80.00
 Elite Electric & Utility Contractors Jetted Sewer Line From Cleanout in Backyard to Main $      600.00
 Empowerment Solutions Quarterly Hosting Fee $      225.00
 Empowerment Solutions Create Sports Template for Parks & Rec $        37.50
 Empowerment Solutions Change Password and Login for Parks & Rec $        37.50
 ESO Solutions Patient Care Reporting Suite $   1,995.00
 Feick, Brad Cell Phone Reimbursement $        35.00
 Finish Line Body & Paint Repaint Driver’s Door on 2011 Dodge Ram Truck $      455.80
 Fire Recovery EMS March Billing $      151.07
 GateHouse Publications $      292.98
 General Fire & Safety Equipment Kitchen Fire Supp System Inspection Annual Service/Fuse Link/Ansul Rubber Cap $      164.00
 Granger Motors Oil Change/Tire Rotation/Replaced Spark Plugs/Replaced Light Bulbs $      647.15
 Grimes Tire & Auto Center Repaired Mower Tire $        43.79
 Harned, Jennifer Cell Phone Reimbursement $        35.00
 Harney Industries Tear Out/Repair/Replace Concrete Roadway at the Entrance of Twin Eagles Dev $   6,500.00
 Harney Industries Tear Out Island/Repair and Replace Concrete on Lowell Street $ 12,100.00
 Hawkins Chlorine/Sodium Permanganate $   1,382.64
 Manning-Seivert Mechanical Hose Reel/Truck Fill/Washing Machine/Neo Shower/Point of Use Materials $   4,663.71
 Menards – Grimes Clear Safety Glasses/Clorox Spray/Gloves $        23.21
 Menards – Grimes Dymo Letratag Razor/AAA Batteries/Small Wicker Basket $        41.78
 Menards – Grimes Primary Wire/Rubber Grommet/Black Wire Loop $        11.62
 Mullins, Aaron Cell Phone Reimbursement $        35.00
 NRPA Membership Dues $      175.00
 Office Depot Loveseat for Library $      324.99
 Office Depot Toner $        76.99
 Office Depot Toner $        76.99
 Office Depot Copy Paper $        39.99
 Office Depot Backpacks $        65.97
 Office Depot Correction Tape/Swiffer Refills/Pad Refills $        52.56
 Polk City Fire Department Tiering Services $      600.00
 Prince, Sharon Highway 141 Garage Sale Donation $      100.00
 Racom EDACS Access/Beon Access $      494.05
 Racom EDACS Access/Beon Access $      494.05
 Ramsey, Katie TOT Basketball Action Photos $        65.00
 Richtman Printing Summer/Fall 2020 Program Guide $   1,454.03
 Saak, Rob Reim for Purchase of Storage Shelf $      224.13
 Saak, Rob Reim for Surface Pro for Command Vehicle $   1,449.00
 Sam’s Club Trash Bags/Dispenser/Paper Towels/Toilet Paper $      175.02
 Stanger, Bethany Reim for Brown Sacks $        10.00
 State Hygienic Laboratory Water Tests $      831.00
 Stew Hansen Replaced Driver Door on 2011 Dodge Ram Truck $      792.00
 Sturtz, Jarrod Cell Phone Reimbursement $        35.00
 Tennal, Miklannet TOT Basketball Instructor Payment $      504.00
 Tennal, Miklannet Basketball Skills Clinic Instructor Payment $      504.00
 Trzeciak, Kristy Cell Phone Reimbursement $        35.00
 UPS Shipping $        61.47
 Vanderley, Erin GCC Rental 4/11/20 Refund $      160.00
 Veenstra & Kimm, Inc. The Landing at Oxley Creek Plat 2 $   1,588.81
 Veenstra & Kimm, Inc. Building Permit Fees for February 2020 $   2,824.80
 Walter’s Sanitary Service, Inc. Residential garbage reimbursement 3/1/20-3/31/20 $   8,132.80
 Walter’s Sanitary Service, Inc. Container Rental/Pickup $        37.00
 Walter’s Sanitary Service, Inc. Container Rental/Pickup $        86.08
 Williams Scotsman Police Mobile Trailer Rental Fee $      338.00
 TOTAL $ 59,803.13
 EXPENSE TOTALS PER FUND
 General Fund $ 34,639.79
 Road Use Tax Fund $ 20,226.85
 Water Fund $   2,527.21
 Sewer Fund $   2,409.28
 TOTAL $ 59,803.13
 REVENUE TOTALS PER FUND
 General Fund $ 41,825.90
 Road Use Tax Fund $   6,315.99
 Employee Benefits Fund $   3,229.03
 Emergency Fund $      568.03
 Local Option Sales Tax Fund $ 13,837.61
 TIF Fund $      652.92
 Debt Service Fund $   9,541.00
 Water Fund $ 27,906.79
 Sewer Fund $ 52,754.43
 TOTAL $156,631.70