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City Council Meeting Minutes 11/13/2019

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Mayor James opened the City Council meeting at 7::00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Backous, Bermel, Saak, Schutt                 Not Present:  Bice

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

City Engineer Veenstra mentioned the Landing at Oxley Creek project is moving forward and he anticipates they will come before the end of the year to ask to rezone from A-1 district to PUD.  Veenstra mentioned they are getting close on wrapping up the 2018 Sidewalk Improvements project.

Bice arrived at 7:05 p.m.

Public Works Report – Action on Ordinance No. 386 providing for required stops when exiting the community center as follows: vehicles traveling south on Walnut Street shall stop at Linden Street and vehicles traveling west on Lowell Street shall stop at Locust Street, first reading was approved by Backous, seconded by Saak.  All Ayes.  Action to approve request for Public Works Director to travel to Bucyrus, Kansas to view a salt auger and authorize him to bid up to $5,000 for purchase was approved by Schutt, seconded by Bice.  All Ayes.  Jarrod mentioned the Peterbilt truck is down again and in the shop and the parts are going to run around $2,000.  He would like to look into buying a salt spreader for the 2017 Ram truck for the price of $6,400 which will hold 2.5 tons of salt.  This is not in his current budget.  The Council would like to look closely at the budget to see how we will be able to pay for it.

Police Report – From 10/7/19 – 11/10/19 reported 1 suspicious person, 5 motorist assists, 3 welfare checks, 2 accidents, 4 erratic drivers, 1 harassment, 5 ambulance calls, 1 road rage incident, 4 out-of-control students, 3 parking complaints, 1 vehicle pursuit (started in Woodward), 1 stolen vehicle, 1 arrest warrant check, 1 assault, 14 citations, 6 warnings, and 5 other agency assists.  Review and discussion of the draft ordinance on parking of trailers/recreational vehicles/boats on City streets.  The City Council would like to change some of the language in the ordinance regarding giving more time for parking when services need to be done.

Fire Department October Report shows there were 11 EMS calls, and 7 fire calls.

Parks and Recreation Report – Parks & Recreation Director Harned mentioned that Angela Parks was recommended by the Parks & Recreation Board to replace Carla Drennen’s remaining term.  The Board approved to allow Partners of the Parks to use the community center at no cost for their next Red Solo Cup event which is scheduled for June 20, 2020.  Harned received four yes responses to allowing flag football to continue to 3rd grade next fall.  The princess mermaid party was cancelled due to only one person registered.  Youth Spanish class combined age groups due to only seven participants registered.  Action to approve appointment by Mayor of Angela Parks to the Parks and Recreation Board for term ending 12/31/2023 (taking over Carla Drennen’s term) was approved by Schutt, seconded by Backous.  All Ayes.

Trail Hub Project – Action to approve Trail Hub Plaza Project pay application #2 in the amount of $15,751.00 was approved by Schutt, seconded by Saak.  All Ayes.  The remainder (retainage) of the cost of the project will be brought to the December meeting for approval so we can close out the project with the contractor.  The City Council agrees that the crack in the wood is not a concern at this time.  The concrete stains will be addressed in the Spring.  Genus is willing to consider the outstanding balance of $1,406.80 that is owed to them as a retainer until the City feels the issue has been resolved.

Annual TIF Report – City Attorney Rouse mentioned we have always certified from Dallas County the amount of TIF receipts for what was projected to be paid in that TIF 1 district.  Last year’s TIF Funds can be received from TIF 1 District to pay the Sidewalk Improvements Project and the final payment of the Community Center.  We will have a one year gap from requesting TIF receipts and then we will ask the following year for TIF receipts for Grandwood Schools.  Polk County TIF is new and we are asking for ALL receipts to pay off the Economic Development Grant equal to 61.08% of the tax increments collected by the City.  The remaining 38.92% will be set aside in a separate TIF account for low and moderate income assistance.  Action on Resolution 2019-24 – authorizing transfer of funds from the TIF Fund effective as of June 30, 2019, and authorizing other transfers during FY 2020-2021 was approved by Schutt, seconded by Backous.  All Ayes.  Action to set Polk County TIF revenue request for FY 2020-2021 to ALL was approved by Schutt, seconded by Saak.  All Ayes.  Action on Resolution 2019-25 – approving 2019 annual report to the State of Iowa was approved by Schutt, seconded by Bermel.  All Ayes.

Action on Resolution 2019-26 – approving Annual Financial Report for FY 2018-2019 was approved by Schutt, seconded by Saak.  All Ayes.

Action on Resolution 2019-27 – approving the correction of Resolution 2019-17 authorizing a fund transfer from the Emergency Fund to the General Fund in the amount of $95.95 was approved by Schutt, seconded by Saak.  All Ayes.

Insurance Committee Report – Discussion on the three insurance plans offered through Wellmark for health and dental giving the employee the option to choose which plan they would like to go with.  The three options are:  1) Option 1 which is a PPO plan that the employee would have to pay the difference of their premium rate over what the employer would pay for option 2; 2) Option 2 which is the standard HMO plan that the employer pays 100% of the premium; 3) Option 3 is a much higher deductible HMO plan that the employer would pay 100% of their premium, however, because of the much higher deductible, the employer is willing to pay $50 a month towards their HSA.  Saak made motion to approve Option 2 which is our standard insurance plan, but if the employee chooses Option 1, then they will have to pay the difference of the premium based on the premium rate for Option 2, and if they choose Option 3 then the City would contribute $50 monthly towards their HSA and approving an annual employee-only contribution of $1,000 to HSA, seconded by Schutt.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Bice.  All Ayes.

Schutt made motion to approve all bills for payment, seconded by Saak.  All Ayes.

Scott Brandt introduced himself to the City Council.  He has lived in Granger for 7 years and is currently on the Plan & Zoning Commission Board.  He received 29 of the write-in votes at the last election and will be sworn in as our new City Council member starting January 1, 2020.

Budget presentations with the department heads will be held on Monday, January 6th at 6 p.m. and the budget workshop will be held on Wednesday, January 15th at 6 p.m.

Mayor James discussed the Personnel Policy Handbook proposed changes with the City Council.  The proposed changes include the following: 1) Department supervisor definitions – changing titles to reflect current titles; 2) Length of service – adding a section to give credit for part-time employment with the City switching to full-time; 3) Compensatory time for non-exempt employees – changing the language of the section to address accumulated comp time in excess of 40 hours; 4) Exempt employee procedures and responsibilities – removing most of this section requirements regarding comp time and clarify worked hours don’t need tracked, just benefit hours on timesheets; 5) Add carry over option of 5 days, and specify vacation time to run January 1 through December 31 each year with carry over days used by April 30th with a preference of using comp time prior to vacation time; 6) Volunteer time off – giving each employee 8 hours (1 day) of paid volunteer time per year; 7) Add more information to allow for hourly increases for required licenses and opportunities with Council approval for other tuition reimbursement and/or personal development opportunities.  On Item #4 the City Council would like more of a clarification on which employees are exempt and also allow to track hours on timesheets.  Item #5 is being scratched.  The City Council would like the City Clerk to check with the auditors about Item #6 to see if that is even allowed.  The City Clerk asked about changing the paid Good Friday holiday to Christmas Eve instead.  The proposed changes will be back at the December Council meeting for more discussion and possible approval.

Meeting adjourned at 9:20 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

OCTOBER 2019 CLAIMS
VENDORDESCRIPTIONAMOUNT
 A.J. Allen Gas Line Decommisioning $       170.00
 Access Systems Leasing Copier Lease + Usage $       848.12
 Access Systems Leasing Server Lease + IT Services $       625.74
 Accujet, LLC Jet Main that is Backed Up on Rose Street $       582.78
 Agsource Laboratories Wastewater tests + UPS shipping charges $       267.00
 Agsource Laboratories Wastewater tests + UPS shipping charges $       240.00
 Agsource Laboratories Wastewater tests + UPS shipping charges $       443.00
 Agsource Laboratories Wastewater tests + UPS shipping charges $       118.50
 Agsource Laboratories Wastewater tests + UPS shipping charges $       377.00
 All Personal Computer Repair Upgrade 2 Patron Desktop Computers and Fix Network Issue $       175.00
 Background Investigation Bureau Background Check on Spanish Instructor $         11.95
 Badger Meter Beacon MBL Read Lic Serv Unit/Beacon MBL Read User Serv Unit $    2,160.00
 Banleaco Folder/Inserter Lease $       154.22
 Barnes & Noble Book $         10.39
 Barnes & Noble Books $       166.40
 Barnes & Noble Books $         19.17
 Barnes & Noble Book $         21.69
 Barnes & Noble Books $         55.13
 Barnes & Noble DVD $         41.28
 Barnes & Noble Books $         39.90
 Barnes & Noble Books $       259.10
 Barnes & Noble Ty Flippables/EGC Certs/Legos/Slime/Putty $       274.62
 Barnes & Noble Slime/Legos/Putty/Ty Flippables/Beanie Babies Credit Memo $       (33.66)
 Barnes & Noble DVD/Book $         34.98
 Barnes & Noble Books $       257.49
 Betsinger McCann, Linda Books $       240.00
 Black Hills Ammunition Ammo for Qualification $       452.00
 Bomgaars Prestone 50/50 Antifreeze $         32.97
 Bomgaars Fasteners $           6.31
 Bomgaars Protective Glasses/Copper Lug $         31.89
 Bomgaars Roll Pin Punch/Fasteners $         36.44
 Bound Tree Medical, LLC IV Solution/Curaplex Select CPR Pocket Mask/Curaplex Disp Penlight/Glutose $         68.52
 Bound Tree Medical, LLC Glutose $         14.79
 Bound Tree Medical, LLC Curaplex Sterile Gauze Pad/Lancets Medline Safety $         43.97
 Brown, Fagen & Rouse Legal Services for November 2019 $    2,800.00
 Brown Supply Co. 8.5′ V Plow Xtendor System Fisher/Western $    1,150.00
 Burns, Brandon Cell Phone Reimbursement $         35.00
 Capital City Equipment Co. Filters $       108.80
 Capital City Equipment Co. Filters $       307.17
 Capital City Equipment Co. Screws $           4.52
 Capital City Equipment Co. Excavator Rental to Repair Storm Sewers $       705.00
 Capital City Equipment Co. Excavator Rental $       235.00
 CarQuest Auto Parts Heater Hose $         25.44
 Casey’s Business MasterCard Fuel $    1,252.39
 City of West Des Moines Dallas Co. Local Housing Trust Fund City Contribution FY2020 $    1,587.00
 City State Bank Community Center, Land and Improvements GO Capital Loan Interest Pmt $    1,012.00
 Continental Research Corporation 5 Gallons of Slik $       393.76
 Core & Main PVC Sewer Pipe/PVC Flex Sewer Coupling $       415.50
 Core & Main Adjust Ring/Infiltration Barrier/Ring Sealant $       500.98
 Core & Main Coupling/Pipe for Lagoons/Dual Wall/Split Coupling $    2,130.00
 Core & Main Coupling Shear Ring $         75.00
 Core & Main Rep Clip Full Circle $       757.38
 Core & Main Rat Guard $       104.19
 Culligan Water of Adel Bottled Water + Cooler Rental $         28.45
 Curtis, Nancy Spanish Instructor Payment $       400.00
 D & K Products Fertilizer $       516.00
 Dallas County EMS Ambulance Tiering Services $       150.00
 Dallas County EMS Ambulance Tiering Services $       150.00
 Demco Build a Better World Youth Drawstring Bag $         33.92
 Demco Neon Band Hats $         21.71
 Demco Book Jacket Covers/Vistafoil Laminate $       199.77
 Empowerment Solutions, LLC Update City Ordinances on City Website $       487.50
 Erikson, Karen Mileage Reim for IMFOA and GCMOA Meetings $         90.13
 Evans, Julie PALS Renewal Course $       150.00
 Evans, Julie ACLS Renewal Course $       150.00
 Feick, Brad Cell Phone Reimbursement $         35.00
 Fire Recovery EMS October Billing $       279.42
 gWorks Annual License Fee for Accounting Software for 1/1/20-12/31/20 $    3,169.18
 Geneser Repair Pressure Washer Hose/Coupler $         22.45
 Genus Landscape Architects Trail Hub Plaza Project Professional Services for September 2019 $    1,406.80
 Hansen Mechanical Repl 150′ of the Existing 6″ Clay Sewer w/ PVC.  Reconnected 2
 Houses onto the New Line.All Pipe was Bedded in Rock and the Ditch was
 Tapered Back. Installed a New Cleanout.  Prop Affected 1803 and 1805 State St $  20,850.00
 Harned, Jennifer Cell Phone Reimbursement $         35.00
 Harney Industries, Inc. Concrete Work to Complete Repair Work on Roads $    1,800.00
 Hawkins, Inc. Chlorine/Sodium Permanganate $    1,311.73
 Hawkins, Inc. Chlorine/Sodium Permanganate $    1,457.70
 IAMU Water/Wastewater Operator’s Training Workshop (11/19/19) – Mullins $       175.00
 Iowa One Call 811 E-Mails $         41.90
 Iowa State University Insect Zoo Library Program $       157.13
 Jetco, Inc. Tested Wiring to UV Panel/Install New Relay/Installed New Analog Input Card/
 Installed New Fuse at Wastewater Treatment Plant $       981.05
 Menards – Grimes Vapor Clear Eyewear/Pocket Stowaway/Ziploc Storage Bag/
 Swivel Caster/Carr Bolt/ATF Dex $         69.40
 Menards – Grimes Tie UVB/Foam Earplugs/Bulb Ballast/Swivel Caster/Deg Wye/Downspout Adapt/
 Gorilla Pads/Top Grain Leather/Bag-Oil Dri/Water Softner Pellets $       231.35
 Menards – Grimes Threaded PVC Cap/Ultra Clear Silicone $           7.72
 Menards – Grimes Solid Core PVC Pipe/Great Stuff Gaps & Cracks/Flexible Coup/Clay Flex Coup/
 PVC Repair Coupling/Transplanter/Large Scoop $         93.17
 Menards – Grimes Flexible Coupling/Clay Flex Coupling Credit Return $       (21.98)
 Metering & Technology Solutions Water Meters/Radios $    5,479.64
 Metering & Technology Solutions Water Meters/Radios $    4,975.67
 Metering & Technology Solutions Water Meters Credit Retun $  (4,008.00)
 Metering & Technology Solutions Beacon Serv Fee/Trimble Ranger 7 w/ Orion CE Module and Orion ME Module $  15,000.00
 Mullins, Aaron Cell Phone Reimbursement $         35.00
 Municipal Supply, Inc. Tee/Clear Quart $       299.00
 NAPA Auto Parts Tools/Wiper Blades $    3,242.08
 NAPA Auto Parts Tools/Tools Credit Return $       394.99
 NAPA Auto Parts Socket $           9.99
 Office Depot Pens/Copy Paper $         91.64
 Office Depot Stylus $         14.99
 Office Depot Stapler/AA Batteries/Ink $         43.40
 Office Depot Fly Swatter $           3.99
 Office Depot Ink/Note Pads/Small Tablets $         93.47
 Office Depot Toner Credit Return $       (74.99)
 Oriental Trading Treasure Chest Toy/Foam Spider Embellishments/Eye Stickers/Halloween Bend $         48.03
 Oriental Trading Bulletin Board Set/Window Clings/Adh Foam Shapes/
 Magnet Craft Kit/Turkey Shapes $         67.32
 Owen, Kelly Reimbursement for Park Shelter Rental Cancellation from 9/30/19 $         25.00
 Polk City Fire & Rescue Depart Ambulance Tiering Services $       200.00
 Praxair Oxygen $       198.05
 Ramsey, Katie Action Photos for Volleyball $         65.00
 Richtman Printing Winter/Spring Program Recreational Guides $    1,747.53
 Sam’s Club Facial Tissue $         15.85
 Sandry Fire Supply Granger EV6000 + Repair $       365.57
 Sandry Fire Supply Serv HP Power Unit/Spreader Serv/TNT Cutter Service/
TNT Ram Service/SCBA Flow Test/Facepiece Testing/
 MSA URC Inspection Tool/Service Call Fee/Mileage Fee $    1,332.50
 Sandry Fire Supply FS Drum Hydraulic $         32.40
 Secretary of State Notary Stamp Renewal – Erikson $         30.00
 Simmering-Cory/Iowa Codification City Budgets/Conflict of Interest 2019 $       511.00
 Storey Kenworthy/Matt Parrott Checks $       385.00
 Storey Kenworthy/Matt Parrott Cash Receipt Books $       349.79
 Stryker Sales Corporation Lucas Suction Cup Disposable/Strap Stabilization $       439.52
 Stryker Sales Corporation Assembly Gateway 4G Verizon Kore/Emergency Care Freight $       788.00
 Sturtz, Jarrod Cell Phone Reimbursement $         35.00
 Sweeney Contracting, LLC Curb Stop Repair on Sycamore/Elm/State/West Streets $    2,025.00
 Tiernan’s Service Center RV Antifreeze $         52.50
 Tiernan’s Service Center Inner Tubes/Tires for Tractor/Labor $    1,982.25
 Tiernan’s Service Center Tire Repair on Sewer Truck $         25.00
 Tiernan’s Service Center Dismounted and Mounted Tires on Toolcat $         80.00
 Tiernan’s Service Center Tire Repair on Mower $         25.00
 Tiernan’s Service Center Reprogrammed MCM Module/Plate/Labor on Peterbilt $    4,250.00
 Tiernan’s Service Center Oil Change/Rotate Tires/Repl Air Filter/License Plate Bulb Repl on Sewer Truck $         89.40
 Tiernan’s Service Center Replaced Headlight/Labor on Police SUV $         33.25
 Trzeciak, Kristy Cell Phone Reimbursement $         35.00
 Trzeciak, Kristy Mileage Reim for IMFOA and Insurance Meeting $         54.28
 UPS Shipping $         53.80
 Valley West Hy-Vee Freezer Meals Instructor Payment $       240.00
 Veenstra & Kimm, Inc. Engineering Services – Ironwood Estates Plat 3 – Construction $       746.38
 Veenstra & Kimm, Inc. Engineering Services – Ironwood Estates – Construction $         46.90
 Veenstra & Kimm, Inc. Building Permit Fees for September 2019 $    9,994.40
 Verizon Wireless Cell Phone Charges $         94.28
 Walter’s Sanitary Service, Inc. Residential garbage reimbursement 10/1-10/31/19 $    7,767.20
 Walter’s Sanitary Service, Inc. Container Rental/Pickup $         37.00
 Walter’s Sanitary Service, Inc. Container Rental/Pickup $         86.08
 Williams Scotsman Police Mobile Trailer Rental Fee $       348.00
 TOTAL $116,627.47
 EXPENSE TOTALS PER FUND
 General Fund $  50,984.94
 Road Use Tax Fund $    4,250.00
 Debt Service Fund $    1,012.00
 Water Fund $  30,330.01
 Sewer Fund $  30,050.52
 TOTAL $116,627.47
 REVENUE TOTALS PER FUND
 General Fund $292,444.89
 Road Use Tax Fund $  15,487.70
 Employee Benefits Fund $  45,235.26
 Emergency Fund $    7,956.90
 Local Option Sales Tax Fund $  16,005.14
 TIF Fund $  63,274.97
 Debt Service Fund $141,474.09
 Water Fund $  22,124.89
 Sewer Fund $  41,706.44
 TOTAL $645,710.28