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City Council Meeting Minutes 10/09/2019

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Mayor James opened the City Council meeting at 7::00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Backous, Bermel, Bice, Saak, Schutt

Backous made motion to amend the agenda to move items 7, 8, and 9 after item 19, seconded by Saak.  All Ayes.

Backous made motion to approve the consent agenda, seconded by Saak.  All Ayes.

Action on Ordinance No. 381 – amending the official zoning map and Chapter 167 of the Code of Ordinances of the City of Granger, Iowa, as amended, by adding Section 167.16 – Ironwood Estates Conservancy Planned Unit Development, third reading was approved by Schutt, seconded by Backous.  All Ayes.

Action to approve Partial Assignment of Development Agreement from Granger Land Co. to Iowa Trust and Savings Bank was approved by Bice, seconded by Bermel.  All Ayes.

Action to appoint Rob Saak as a member and Andy Tyler as an alternate member to the Polk County 911 Service Board (annual appointment) was approved by Bermel, seconded by Bice.  4 Ayes, 1 Abstain.

Public Works Report – Working on storm sewer repairs due to heavy rain.

Police Report – From 9/9/19 – 10/6/19 reported 2 complaints about weeds, 5 ambulance calls, 6 public services, 1 out of control student, 1 criminal mischief, 3 reckless drivers, 2 road rage reports, 1 suicidal subject, 2 911 hang up calls, 2 accidents, 1 lost dog (citation issued), lost children, 2 alarms, 2 fire department calls, 1 welfare check, 1 civil dispute, 1 arrest warrant served, 15 citations, 4 warnings and 4 other agency assists.  The Council would like Attorney Rouse to draft up an ordinance to only allow campers, trailers and semi-trucks to park on the street for a reasonable amount of time and then bring back to the November meeting for discussion.

Fire Department September Report shows there were 9 EMS calls, 2 motor vehicle calls, and 6 fire calls.  Action on Resolution 2019-22 – approving 28E Central Iowa Regional Public Safety Communication System Agreement with Polk County was approved by Schutt, seconded by Bice.  All Ayes.

EMS Department – Stanger mentioned that there is a new paramedic on with the department who is planning to take more classes and is available during the day to go on calls and a nurse currently with an EMT-B certification and with additional training she will also be able to run as a paramedic.

Parks and Recreation Report – Parks & Recreation Director Harned mentioned there were 11 adults registered for craft night and 9 registered for the freezer meal class.  There were suggestions from the parents to make the youth volleyball clinic 1-2 weeks longer in the future.  The Fall/Winter program guide was mailed and put in Friday folders last week.  The cement corn holes were installed at Centennial Park.  The youth Spanish class is going well with ten 1st – 4th graders signed up.  The winter registration opened on Monday.  Action to allow Assumption Catholic Church a free community center rental for auction item for their Annual Fall Dinner on November 9th was approved by Saak, seconded by Bermel.  All Ayes.  Action to accept resignation of Carla Drennen from the Parks & Recreation Board effective immediately was approved by Bice, seconded by Schutt.  All Ayes.

Notice from U.S. District Court for the Northern District of Ohio regarding the National Prescription Opiate Litigation – Action to include the City in the class was approved by Schutt, seconded by Saak.  All Ayes.

Trail Hub Project – The benches, bike rack and trees have been installed.  Saak made motion to table the Trail Hub Pay Application #2 in the amount of $15,751.00 at the November City Council meeting due to the punch list items and a large crack in one of the benches, seconded by Bice.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Bermel.  All Ayes.

Bice made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Wastewater Treatment Plan Improvements Project – Action to approve Agreement for extended maintenance bond on the building relative to the leaking issues through October 12, 2021 was approved by Schutt, seconded by Bermel.  All Ayes.

2015 Urban Water Quality Initiative – Engineer Veenstra mentioned there is nothing more to report at this time.

2017 Sidewalk Status Update – Engineer Veenstra mentioned the remedial work at the Bice’s property has been done.

2018 Sidewalk Status Update – Engineer Veenstra mentioned they gave the contractor the updated punch list on the seeding that needs to be done and he anticipates there will be a pay estimate for the seeding at the November City Council meeting.

Discussion on the concept plan for the next phase of the Landing at Oxley Creek – Engineer Veenstra mentioned the developer is interested in moving forward with the project.  Veenstra mentioned to them that the City was not in the position to finance the culvert right now and suggested that they start west of the project and work east which might give us time to establish an urban renewal area that will potentially be funded from TIF, however, this is backwards to what they want to do.  Eric Cannon and the developer would like to have a special session to further discuss the concept plans with the City Council before the November meeting.  There will be a Special City Council meeting on Thursday, October 24th at 7 p.m.

Mayor James wanted to remind everyone about the November 5th election and that there is one open spot for City Council.  The Polk County local option sales tax will be on the ballot as well for those Granger residents who live in Polk County; last year it was voted 6-6 and so it did not pass.  The draft of the Personnel Policy Handbook changes will be available for discussion at the November meeting.  Mayor James and Attorney Rouse met with a representative with Piper Jaffray to go over some options to pay off debt sooner and not increase taxes to find ways to free up some money to use towards other items that are in desperate need like a new water tower.

Meeting adjourned at 8:41 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Jennifer Harned, City Clerk Pro Tempore

 

 

SEPTEMBER 2019 CLAIMS
VENDORDESCRIPTIONAMOUNT
 Access Systems Leasing Copier Lease + Usage $      361.45
 Access Systems Leasing Server Lease + IT Services $      625.74
 Agsource Laboratories Wastewater tests + UPS shipping charges $      270.00
 Agsource Laboratories Wastewater tests + UPS shipping charges $      363.50
 Agsource Laboratories Wastewater tests + UPS shipping charges $      240.00
 Agsource Laboratories Wastewater tests + UPS shipping charges $      159.50
 Background Investigation Bureau, LLC Background Checks on Flag Football Coaches $      131.45
 Background Investigation Bureau, LLC Background Checks on Volleyball Coaches $        47.80
 Banleaco Folder/Inserter Lease $      154.22
 Barnes & Noble Audio Books $      187.97
 Barnes & Noble Books $      105.47
 Barnes & Noble Books $        68.72
 Barnes & Noble Books $      123.13
 Barnes & Noble Books $        34.08
 Barnes & Noble Books $      178.21
 Barnes & Noble Books $      146.30
 Barnes & Noble Book $        14.39
 Barnes & Noble Book $        20.26
 Barnes & Noble Books $      175.96
 Barnes & Noble Books $      110.33
 Barnes & Noble Books/DVD $        59.57
 Barnes & Noble DVDs $      198.60
 Barnes & Noble DVD $     (30.99)
 Barnes & Noble DVD $        20.99
 Barnes & Noble Legos/Ty Flippables/Beanie Babies/EGC Certs $      227.78
 Barnes & Noble Legos $        19.98
 Barnes & Noble Legos $        78.92
 Barnes & Noble DVD/Cool Circuits/Electronics/Remote-Control Machines/ZooB 250 Piece Set $      144.39
 Barnes & Noble DVD/EGC Cert $        25.99
 Beneventi Chevrolet Install New Coolant Tank on Ambulance $      381.50
 Bentley Ridge Tree Farm & Nursery Trunk Protectors $        20.00
 Bentley Ridge Tree Farm & Nursery Trunk Protectors $        20.00
 Bentley Ridge Tree Farm & Nursery Autumn Gold Ginkgo/Northern Pin Oak Trees – Trail Hub Plaza Project $      370.00
 Bentley Ridge Tree Farm & Nursery Sugar Maple/Autumn Gold Ginkgo Trees – Trail Hub Plaza Project $      630.00
 Blue Cross/Blue Shield of Iowa Refund on Ambulance Bill $      791.19
 Bomgaars Orbital Jigsaw/Jigsaw Blade/ADS Downspout Adapter/Fasteners $      105.73
 Boot Barn Clothing – Brandon Burns $      216.83
 Boot Barn Clothing – Jarrod Sturtz $      206.94
 Boot Barn Clothing – Brad Feick $      355.69
 Brown, Fagen & Rouse Legal Services for October 2019 $   2,800.00
 Burns, Brandon Cell Phone Reimbursement $        35.00
 C & J Creations Adult Wood Craft Class $      360.40
 Capital City Equipment Co. Chain/Screw/Shield/Bristle $      685.93
 Capital City Equipment Co. Shaft/Cir-Clip/Ball/Spring/Bushing/Collar/Washer/Nut $      483.48
 Capital City Equipment Co. Holder $      128.43
 Capital City Equipment Co. Repair Left Front Axle Seal Leak $      757.78
 Capital City Equipment Co. Replace Drive Belt and Tensioner/New AC Belt/Replace Rear Drive Hose $   1,055.94
 Capital City Equipment Co. Seal Kit $        99.75
 CarQuest Auto Parts Impact Gun/Torch Tip/Torch Body $      331.97
 Casey’s Business MasterCard Fuel $   1,238.08
 Central Iowa Distributing, Inc. Soap Dispensers $        59.00
 Core & Main PVC Pipe/Shut Off Key/ClayxClay CPLG $      817.80
 Culligan Water of Adel Bottled Water + Cooler Rental $        30.55
 D & K Products Futerra Natural $        48.50
 D & K Products Tordon RTU/Glyphosate Pro $      233.25
 Dallas County Treasurer Road Maintenance FY18 $   3,000.00
 Dallas County Treasurer Road Maintenance FY19 $   3,000.00
 Electric Pump SBR Pump Repair $   5,712.48
 Empowerment Solutions, LLC Quarterly Hosting Fee $      225.00
 Feick, Brad Cell Phone Reimbursement $        35.00
 Fire Recovery EMS September Billing $        11.19
 Fire Service Training Bureau Cert Fee for Hazard Mat Awareness & Op/Cert Fee for FF1-Browne/Foote $      200.00
 Galls Zipper Application $        44.28
 General Fire & Safety Fire Extinguisher Inspections $      825.75
 General Fire & Safety Kitchen Annual Inspection $      134.00
 Harned, Jennifer Cell Phone Reimbursement $        35.00
 Iowa Department of Natural Resources Annual Water Use Fee for FY20 $        95.00
 Iowa Municipal Finance Officers Assoc Application Fee for Finance Officers Certification $      125.00
 Iowa Municipal Finance Officers Assoc Application Fee for Clerk Certification $      125.00
 Iowa One Call 811 E-Mails $        23.90
 Jones Creek Apparel Flag Football T-shirts $        46.00
 Jones Creek Apparel Parks & Rec Staff T-shirts $        70.00
 Jones Creek Apparel Flag Football T-shirts $      546.00
 Keystone Laboratories, Inc. Water Tests $      798.40
 Keystone Laboratories, Inc. Water Tests $        45.80
 Keystone Laboratories, Inc. Water Tests $      412.20
 Menards – Grimes Corner Brace/PVC Expansion Coupler/Locknut/Insul Bushing $        25.14
 Menards – Grimes Adapt/Silcon Ultra Clear/Ander-Lign/Caulk Fin Set/Silicon Ultra White/Poly Tub $        33.31
 Menards – Grimes Elbow/Angle Broom/Rodent Guard/Self Drill Hex/Threadlocker/Tubing $        60.26
 Midwest Breathing Air Purification/Oil Filter/Air Intake/Oring/Compressor/CO Monitor $      768.06
 Miller, Fidler & Hinke Insurance Worker’s Compensation Audit FY19 $   3,935.00
 Mullins, Aaron Cell Phone Reimbursement $        35.00
 Office Depot Toner $        74.99
 Office Depot Toner/Paper Plates $      247.96
 Office Depot Starbucks Coffee $        12.99
 Office Depot Copy Paper/Flyer Paper/Toner/Name Badge/Kcups/Coffee/Letter Folders/Cartridge $      196.15
 Office Depot Ink Cartridge $        20.31
 Peak Software Systems, Inc. Online Software Yearly Fee $   3,076.42
 Peterson, Harriet Hotel Stay Reimbursement for Training $      352.03
 Peterson, Harriet Mileage Reim for ILA Conference $      170.52
 Pink Stew Entertainment Balloon Twisting Workshop $        25.00
 Praxair Oxygen $      199.67
 Quick Oil Co. Generator Fuel $      946.82
 Quick Oil Co. Fuel for Barrel $      623.73
 Racom EDACS Access/BEON Access $      494.05
 Racom Replace Broken Antenna $      159.25
 Radar Road Tec Radar Certs $      140.00
 Ramsey, Katie Action Photos for Summer Camp $        65.00
 Red Wing Shoe Store Insoles for Jarrod Sturtz $        60.99
 Sam’s Club Toilet Paper/Paper Towels/Facial Tissue/Disinfecting Wipes $        95.32
 Signature Sign & Graphic Studio Vinyl for Storage & Easter Egg Signs $      101.40
 Strauss Security Solutions Quarterly Hosting Fee $        57.00
 State Hygienic Laboratory Water Tests $        26.00
 Struthers Bros. Repair Windshield $      539.96
 Sturtz, Jarrod Cell Phone Reimbursement $        35.00
 Teledyne Instruments, Inc. Effluent Sampler Temp Sensor & Power Module $      792.26
 The Sherwin Williams Co. White Field Paint $        68.35
 The Sherwin Williams Co. White Field Paint $        68.35
 The Sherwin Williams Co. 10 Gallons of Field Paint $      175.70
 Trzeciak, Kristy Cell Phone Reimbursement $        35.00
 UPS Shipping $        53.80
 Veenstra & Kimm, Inc. Engineering Services – Ironwood Estates Plat 3 – Construction $      964.26
 Veenstra & Kimm, Inc. Engineering Services – Ironwood Estates – Construction $        45.50
 Veenstra & Kimm, Inc. Building Permit Fees for August 2019 $   9,610.40
 Verizon Wireless Cell Phone Charges $        89.22
 Veterinary Medical Associates, PC Euthansia/Cremation of Felines $        19.50
 Vortex Optics Magnifier for Rifle $      149.99
 Walter’s Sanitary Service, Inc. Residential garbage reimbursement 9/1-9/30/19 $   7,781.80
 Walter’s Sanitary Service, Inc. Container Rental/Pickup $        64.00
 Walter’s Sanitary Service, Inc. Container Rental/Pickup $        86.08
 Williams Scotsman Police Mobile Trailer Rental Fee $      328.00
 TOTAL $ 64,946.99
 EXPENSE TOTALS PER FUND
 General Fund $ 48,445.08
 Road Use Tax Fund $   6,000.00
 Water Fund $   1,852.91
 Sewer Fund $   8,649.00
 TOTAL $ 64,946.99
 REVENUE TOTALS PER FUND
 General Fund $ 64,375.24
 Road Use Tax Fund $ 17,902.44
 Employee Benefits Fund $   5,044.21
 Emergency Fund $      887.31
 Local Option Sales Tax Fund $ 16,005.13
 TIF Fund $ 14,076.78
 Debt Service Fund $ 16,760.02
 Water Fund $ 33,364.05
 Sewer Fund $ 54,491.79
 TOTAL $222,906.97